Eventful Conferences Privacy Statement
Eventful Conferences (EC), an Americas’ SAP Users’ Group (ASUG) company, is committed to protecting your privacy and developing technology that gives you the most powerful and safe online experience. This Statement of Privacy applies to all websites within the EC portfolio, data secured via registrations for any and all EC conference and conference-related events, and governs data collection and usage that results from these sources. By using the EC website or one of the various websites from one of EC’s portfolio, or by attending one of EC’s conference events, you consent to the data practices described in this statement.
Collection of your Personal Information
EC collects personally identifiable information, including, but not limited to, your email address, name, home or work address, or telephone number. EC also collects anonymous demographic information, which is not unique to you, such as your ZIP code, age, gender, preferences, interests, and favorites.
In the instance of using the EC website or one of the various websites from one of EC’s portfolio, there is also information about your computer hardware and software that is automatically collected by EC. This information can include your IP address, browser type, domain names, access times and referring website addresses. This information is used by EC for the operation of the service, to maintain quality of the service, and to provide general statistics regarding use EC’s portfolio of websites.
Please keep in mind that if you directly disclose personally identifiable information or personally sensitive data through EC public message boards, social media accounts, or conference mobile device applications, this information may be collected and used by others. EC is not responsible for and disclaims any liability with respect to the privacy or security of any information you disclose through EC public message boards, social media accounts, or conference mobile device application.
EC encourages you to review the privacy statements of websites you choose to link to from EC’s portfolio of websites so that you can understand how those websites collect, use, and share your information. EC is not responsible for the privacy statements or other content on websites outside of EC and the EC family of websites.
Use of your Personal Information
EC collects and uses your personal information to operate the EC portfolio of websites and deliver the services you have requested. EC also uses your personally identifiable information to inform you of other products or services available from EC and its affiliates. EC may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered. You may opt of participation in such surveys.
EC does not sell, rent, or lease its customer lists to third parties. EC may, from time to time, contact you on behalf of external business partners about a particular offering that may be of interest to you. In those cases, your unique personally identifiable information (email, name, address, telephone number) is not transferred to the third party. In other cases, EC may share personally identifiable customer information (email, name, address, telephone number) with trusted partners to help us perform statistical analysis, send you email or postal mail, provide customer support, or arrange for deliveries. All such third parties and trusted partners are prohibited from using your personal information except to provide these services to EC.
EC does not use or disclose sensitive personal information, such as race, religion, or political affiliations, without your explicit consent.
EC keeps track of the websites and pages our customers visit within EC, in order to determine what EC services and events are the most popular. This data is used to deliver customized content and advertising within EC to customers whose behavior indicates that they are interested in a particular subject area.
EC websites will disclose your personal information, without notice, only if required to do so by law or EC reasonably believes in good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on EC or its portfolio of websites; (b) protect and defend the rights or property of EC; and, (c) act under exigent circumstances to protect the personal safety of users of EC, or the public.
EC will ask for your consent before using information for a purpose other than those that are set out in this Privacy Statement.
Cookies and Tracking
Our website uses a variety of technologies to collect information that helps us understand how our site is used. A cookie is a small file of letters and numbers that is stored on the hard drive of your computer. Cookies may expire at the end of a web session or persist in order to store your settings and preferences. A web beacon, also known as a pixel tag, is a tiny transparent image embedded in a webpage or an e-mail to measure usage and activity. In some cases, a web beacon triggers the placement of a persistent cookie on your computer.
Certain sections of our site require cookies to be enabled to support website performance and provide enhanced authentication. Web beacons and cookies allow us, directly or through our third-party service providers, to collect information used for website analytics, such as how many users have visited particular pages or downloaded documents on our website, or how frequently users search for a particular term on our website. However, our use of these cookies and web beacons is limited. We don’t use them to pull other data from your hard drive or to view data in cookies or other similar data files created by other websites. We will not share the information in these data files or give others access to it—except in accordance with this privacy statement. You can change your cookie preferences by activating the setting on your web browser that allows you to delete or refuse the setting of cookies. If you delete or reject cookies, some pages of the site might not function properly, and the site experience will not be tailored to you from visit to visit. Please consult your web browser’s help documentation for more information about deleting or blocking cookies.
When you visit our website, we may collect, either directly or through third-party service providers, certain technical and navigational information, such as computer browser type, internet protocol (IP) address, pages visited, date and time of your visit, and average time spent on our website. This information may be used, for example, to alert you to software compatibility issues or to resolve technical or service problems. We also analyze this information, with the assistance of our service providers, to improve our web design and functionality, to enhance our ability to serve you, and to tailor our communications to you regarding our products and services.
EC has implemented Google Analytics Demographics and Interest Reports. EC plans to use this feature to collect information used for website analytics, such as user’s geographical location, which browser is being used to access our website, the time of day and how long users stay on the website, along with where the user arrived at our site from. In addition, it will allow EC to familiarize ourselves with the preferences of the client base using our services by showing us how users interact with our site content. Users who wish to opt-out of the Google Analytics Advertising features may do so here.
We and our service providers may use web beacons to determine whether and when you receive and open our e-mails; these beacons may also capture information about the type of device, operating system, e-mail program, and web browser used to view the e-mail and whether you click on any links in the e-mail. This enables us to gauge the effectiveness, relevance, and value of our e-mail communications.
Security of your Personal Information
EC secures your personal information from unauthorized access, use, or disclosure. EC secures the personally identifiable information you provide on computer servers in a controlled, secure environment, protected from unauthorized access, use, or disclosure. When personal information (such as a credit card number) is transmitted to other websites, it is protected through the use of encryption, such as the Secure Socket Layer (SSL) protocol.
Changes to this Statement
EC will occasionally update this Statement of Privacy to reflect company and customer feedback. EC encourages you to periodically review this Statement to be informed of how EC is protecting your information. This Privacy Statement was last updated June 20, 2017.
EC welcomes your comments regarding this Statement of Privacy. If you believe that EC has not adhered to this Statement, please contact EC at firstname.lastname@example.org. We will use commercially reasonable efforts to promptly determine and remedy the problem.
Statement of Policy:
Eventful Conferences is dedicated to providing a harassment-free experience for everyone at its conferences. Eventful Conferences does not tolerate harassment of attendees in any form. Violators of this Anti-Harassment Policy may be sanctioned or expelled from the event at the discretion of the Eventful Conferences event organizers.
Definition of Harassment:
Harassment includes, but is not limited to, offensive verbal comments related to gender, gender identity and expression, sexual orientation, disability, physical appearance, body size, race, national origin, religion, age, marital status, military status, or any other status protected by law; deliberate intimidation; stalking; following; harassing photography or recording; sustained disruption of talks or other events; and inappropriate physical contact. Attendees asked to stop any harassing behavior are expected to comply immediately.
Definition of Sexual Harassment:
Sexual harassment does not refer to occasional compliments or other generally acceptable social behavior. Sexual harassment refers to verbal, physical, and visual conduct of a sexual nature that is unwelcome and offensive to the recipient. By way of example, sexual harassment may include such conduct as sexual flirtations, advances, or propositions; verbal comments or physical actions of a sexual nature; sexually degrading words used to describe an individual; an unwelcome display of sexually suggestive objects or pictures; sexually explicit jokes; and offensive, unwanted physical contact such as patting, pinching, grabbing, groping, or constant brushing against another’s body. Attendees asked to stop any sexually harassing behavior are expected to comply immediately.
Scope of Policy:
This Anti-Harassment Policy applies to all attendees at Eventful Conferences events, including delegates, guests, staff, contractors, and sponsors/exhibitors. All attendees are expected to comply with this Anti-Harassment Policy at all conference venues and conference-related social events.
Reporting an Incident:
If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact an Eventful Conferences staff member immediately. Eventful Conferences staff can be identified by the official staff badge with the Eventful Conferences logo, their name and title. All complaints will be treated seriously and will be investigated promptly.
Names(s) and Contact Info On Site to report an incident:
All reports of harassment will be directed immediately to the Eventful Conferences’ leadership team who may consult with and engage other Eventful Conferences staff, leaders and legal counsel as appropriate. Conference security and/or local law enforcement may be involved, as appropriate based on the specific circumstances. In response to a report of harassment, the Eventful Conferences leadership team or Eventful Conferences staff may take any action they deem appropriate. Such actions range from a verbal warning to ejection from the event without a refund. Repeat offenders may be subject to further disciplinary action, such as being banned from participating in future Eventful Conferences conferences or event